Statutory Registrations and Document Vault

Updated 2026-08-06 · Akontec Synergy Private Limited

Purpose: what Akontec holds, where the certificate lives, who renews it, and when.

Vault location and access

Primary store: [[DOCUMENT_VAULT_PATH]] (restricted drive)
Access: Director, Head of Finance & Compliance, Company Secretary/consultant only
Rule: originals are never emailed. Client and vendor requests are answered with a watermarked PDF copy addressed to the requesting entity.

Register

#	Document	Issuing authority	Identifier	Issued	Renewal	Owner
1	Certificate of Incorporation	MCA / RoC	`[[CIN]]`	`[[DATE_OF_INCORPORATION]]`	Not applicable	Director
2	PAN	Income Tax Department	`[[PAN]]`		Not applicable	Finance
3	TAN	Income Tax Department	`[[TAN]]`		Not applicable	Finance
4	GST Registration	GSTN	`[[GSTIN]]`		Amend on change of address/business	Finance
5	Udyam / MSME	Ministry of MSME	`[[UDYAM_NUMBER]]`		Update annually with turnover	Finance
6	Startup India / DPIIT	DPIIT	`[[DPIIT_NUMBER]]`		Validity-bound	Director
7	IEC	DGFT	`[[IEC_NUMBER]]`		Annual update (Apr–Jun)	Finance
8	Shops & Establishment	State labour dept	`[[SHOPS_ESTAB_NUMBER]]`		Per state cycle	HR
9	Professional Tax	State commercial tax	`[[PT_NUMBER]]`		Monthly/annual filing	Finance
10	EPFO registration	EPFO	`[[EPFO_CODE]]`		Monthly ECR filing	HR
11	ESIC registration	ESIC	`[[ESIC_CODE]]`		Monthly contribution	HR
12	Trade Licence	Local municipal body	`[[TRADE_LICENCE_NUMBER]]`		Annual	Admin
13	Trademark — word mark	CGPDTM	`[[TM_NUMBER]]`		10-year renewal	Legal
14	Trademark — logo	CGPDTM	`[[TM_LOGO_NUMBER]]`		10-year renewal	Legal
15	ISO 9001	Certification body	`[[ISO_9001_NUMBER]]`		Annual surveillance	Compliance
16	ISO/IEC 27001	Certification body	`[[ISO_27001_NUMBER]]`		Annual surveillance	Compliance

Recurring compliance calendar

Frequency	Obligation
Monthly	GSTR-1 and GSTR-3B; TDS deposit; EPF ECR; ESIC contribution; PT (where monthly)
Quarterly	TDS returns (24Q/26Q); advance tax
Annually	Income tax return; ROC annual filing (AOC-4, MGT-7); GSTR-9 annual return; IEC update; ISO surveillance audit; Udyam turnover update
Event-based	Change of registered office, directors, authorised signatory or bank mandate

What Akontec sends to whom on request

Requester	Standard pack
Client procurement	Incorporation certificate, GST certificate, PAN, cancelled cheque, MSME certificate, ISO status letter, InfoSec baseline
Enterprise / healthcare client	Above plus Data Protection Policy, InfoSec Policy, BCP/DR summary, DPA draft, insurance certificate
Bank	Incorporation, PAN, GST, board resolution, KYC of signatory, audited financials
BPO Service Provider	Incorporation, GST, PAN, and the executed partner agreement
Government tender	Full statutory pack plus turnover certificate, experience certificates and undertakings as specified

Rule for AI agents

Never state a registration number, certificate status or validity date that is not filled in above. Never confirm ISO certification that is marked pending.

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